KitebillUAE invoice template (AED, VAT 5%, TRN, Arabic labels)
A practical invoice template for freelancers and small agencies in the UAE: the fields clients expect, where TRN and VAT fit, and how bilingual Arabic labels help AP teams.
Template fields for UAE freelancers and agencies
This page is a fill-in template. For VAT registration thresholds, tax-invoice field lists and the Ministry e-invoicing programme, use the sourced UAE invoice guide.
| Field | Typical content | Note |
|---|---|---|
| From | Trade name, Emirate, UAE, email, phone | Match your trade licence where clients check. |
| TRN | 15-digit Tax Registration Number if VAT-registered | Required on tax invoices when you charge VAT (see FTA guidance). |
| Bill to | Client legal name, address, their TRN if B2B VAT | Finance teams often reject incomplete Bill-to blocks. |
| Currency | AED for local; USD/EUR common for international | State currency clearly on every line and total. |
| VAT line | 5% standard rate when applicable, or 0% / exempt with reason | Official overview: u.ae VAT. Not tax advice. |
| How to pay | UAE IBAN, or international Wise/Payoneer details | Say who pays transfer fees. |
Arabic labels for finance teams
Many UAE AP teams prefer bilingual headings. Use English + Arabic labels in the generator or app — see Arabic invoice and bilingual EN+AR. Line-item descriptions can stay in English if the client works in English day to day.
What this template is not
- Not an accredited e-invoicing system. UAE is rolling out electronic invoicing under Ministry of Finance decisions (MoF e-invoicing, MoF news). {BRAND} produces printable PDFs for freelancers; it does not claim Peppol/accredited status.
- Not a substitute for FTA advice on whether you must register for VAT (FTA registration).
Example line items
- Website redesign — milestone 2 of 3
- Monthly retainer — October (up to 20h)
- VAT 5% on taxable supply (if registered and applicable)
Make the invoice
Free generator (no signup) or full app. Free: 3 clients / 10 invoices. Pro: US$29 once.
Questions
Do I always charge 5% VAT?
Only if you are registered and the supply is taxable. Thresholds and rules are on the FTA/u.ae pages linked above. This is not tax advice.
Can Kitebill submit e-invoices to the UAE system?
No. It makes PDFs. Watch MoF timelines if your business becomes obliged to use an accredited system.
Can I put Arabic and English on one PDF?
Yes. Choose English + Arabic labels; your line descriptions can still be English.