KitebillInvoice template for freelancers in the UAE
Freelancers in Dubai, Abu Dhabi and across the Emirates often bill in AED or USD, sometimes need Arabic headings, and have to know whether VAT applies. Here is a practical summary, with official sources, as of Sep 2026.
VAT basics (as of Sep 2026)
- Rate: the standard VAT rate is 5% (u.ae).
- Mandatory registration: required when taxable supplies and imports exceed AED 375,000 over the previous 12 months, or are expected to within the next 30 days. Voluntary registration is possible above AED 187,500 (Federal Tax Authority).
- Not registered? Don't charge VAT or print "Tax Invoice". Issue a normal invoice.
What a UAE tax invoice includes
If you are VAT-registered, the FTA lists required details, including (FTA: Get to know your Tax Obligations, PDF):
- the words "Tax Invoice" clearly displayed,
- your name, address and TRN (Tax Registration Number),
- the recipient's name, address and TRN (if registered),
- a sequential or unique invoice number and the date of issue (plus date of supply if different),
- a description of the goods or services, and
- the total amount and the VAT charged.
In the generator or app, put your TRN in Tax ID and set Tax % to 5. The printed invoice shows the tax line and total. For a registered supplier, also type "Tax Invoice" in Notes or in your business name line, because Kitebill's title reads "INVOICE".
E-invoicing is coming: check whether it applies to you
The UAE Ministry of Finance has announced a phased electronic invoicing system. Voluntary participation began with a pilot from July 2026, larger businesses follow first, and other businesses later (MoF announcement, MoF eInvoicing page). Businesses in scope must work through an accredited service provider.
Kitebill makes printable PDFs and is not an accredited e-invoicing provider. Many freelancers bill clients abroad or are outside the thresholds, and they can keep using simple PDFs. If you are in scope, follow MoF/FTA guidance for your tax invoices.
Arabic headings
Choose English + Arabic labels for semi-government clients or Arabic-speaking finance teams.
Make one now
Free generator: currency AED, language English + Arabic, Tax ID = your TRN, tax 5% if registered, then Print. For repeat clients and overdue tracking, open the app.
Questions
Do I have to charge 5% VAT as a freelancer in the UAE?
Only if you are VAT-registered. Registration is mandatory above AED 375,000 of taxable supplies and imports in 12 months, and voluntary above AED 187,500 (FTA). Confirm your own position with the FTA or a tax adviser.
Can Kitebill print my TRN?
Yes. Enter it as your Tax ID and it appears under your business details on every invoice.
Is Kitebill compliant with UAE e-invoicing?
No. Kitebill makes PDF invoices and is not an accredited e-invoicing service provider. Businesses in scope of the Ministry of Finance e-invoicing timeline must use an accredited provider.