Invoice template for freelancers in the UAE

VAT basics (as of Sep 2026)

• Rate: the standard VAT rate is 5% (u.ae).
• Mandatory registration: required when taxable supplies and imports exceed AED 375,000 over the previous 12 months, or are expected to within the next 30 days. Voluntary registration is possible above AED 187,500 (Federal Tax Authority).
• Not registered? Don't charge VAT or print "Tax Invoice". Issue a normal invoice.

What a UAE tax invoice includes

If you are VAT-registered, the FTA lists required details, including (FTA: Get to know your Tax Obligations, PDF):

• the words "Tax Invoice" clearly displayed,
• your name, address and TRN (Tax Registration Number),
• the recipient's name, address and TRN (if registered),
• a sequential or unique invoice number and the date of issue (plus date of supply if different),
• a description of the goods or services, and
• the total amount and the VAT charged.

In the generator or app, put your TRN in Tax ID and set Tax % to 5. Then open Tax invoice details to title it "Tax invoice" and add the client's TRN and the date of supply; if you invoice in USD, it can also show the VAT and total in AED with your exchange rate.

The full list in Article 59 of the VAT Executive Regulation is longer than the summary above (unit price, quantity, tax rate, and amounts in AED among others). The free invoice checker lists every detail with the official source and, if you made the invoice in the generator, ticks off what it already has.

Quoted the client a price that already includes VAT? The free invoice tax calculator works out the amount before VAT and the VAT itself (at 5%, 1,050 including VAT is 1,000 + 50 VAT, not 5% of 1,050 = 52.50).

E-invoicing is coming: check whether it applies to you

The UAE Ministry of Finance has announced a phased electronic invoicing system. Voluntary participation began with a pilot from July 2026, larger businesses follow first, and other businesses later (MoF announcement, MoF eInvoicing page). Businesses in scope must work through an accredited service provider.

Kitebill makes printable PDFs and is not an accredited e-invoicing provider. Many freelancers bill clients abroad or are outside the thresholds, and they can keep using simple PDFs. If you are in scope, follow MoF/FTA guidance for your tax invoices.

Arabic headings

Choose English + Arabic labels for semi-government clients or Arabic-speaking finance teams.

Make one now

Free generator: currency AED, language English + Arabic, Tax ID = your TRN, tax 5% if registered, then Print. For repeat clients and overdue tracking, open the app.