KitebillVideo editor invoice template (cuts, revisions, stock)
Editors get paid when the invoice maps to the cut the client approved: version, revision round, stock, and who owns the project file.
What to put on a video editor invoice
- Project / episode title and the version you delivered ("v3 picture lock").
- Runtime and deliverable spec: 16:9 1080p H.264, captions, 9:16 cut-downs.
- Revision rounds included vs extra rounds billed.
- Stock, music, fonts, plugins you licensed on their behalf — pass-through, with license type.
- Project files: whether Premiere/DaVinci/FCPXML is included or a separate buyout.
Example lines
| Engagement | Example | Note |
|---|---|---|
| YouTube / podcast | Episode 14 edit (18 min) · thumbnails × 2 · captions | Per-episode retainers duplicate cleanly next week. |
| Brand film | Assembly · fine cut · colour · mix supervise · 3 social cut-downs | Invoice after each approved stage if the budget is large. |
| Ads / UGC | 15s + 30s cuts, 3 hooks each · paid-ad export specs | List platform (Meta, TikTok, YouTube) so usage is obvious. |
| Stock / licensed assets | Artgrid clip (standard) · Epidemic track (project license) | Same amount you paid, or disclose markup. Keep the license PDF. |
Revisions, kill fees and rush
- Included rounds: write "two revision rounds after first cut" in Notes. "One more tweak" is how unpaid weeks start.
- Picture lock extras: after lock, bill recuts as new work.
- Rush: 24/48h turnaround as its own line with the timestamp you agreed.
- Kill fee: if they cancel after you ingested footage, invoice the contracted percentage. Do not wait for a "maybe later" email.
Delivery vs invoice
Frame.io / Drive links do not replace an invoice. Send the PDF separately (or attach it) with a unique number. If you host files, put the expiry date in Notes so "the link died" is not a payment dispute.
Multi-currency and marketplaces
If the client found you on Upwork or Fiverr, read the Upwork and Fiverr guides before sending an off-platform PDF — those marketplaces restrict that. For clients you met elsewhere, invoice in the agreed currency and track fees in the app.
Make one now
- Free generator — no account.
- Version + runtime as lines; stock as pass-through; project-file buyout if they want it.
- Print to PDF. Duplicate next episode in the app.
Free: 3 clients, 10 invoices. Pro US$29 once. Kitebill does not encode video or host your cuts.
Questions
Should I bill stock on the same invoice as the edit?
Yes if the client reimburses you. Keep it as its own line so they can see the license cost. Do not inflate the edit rate to hide it.
Do you include a music license?
No. You write the license you actually bought. Kitebill is not a PRO or stock-music vendor.
Can I invoice in minutes instead of hours?
Use qty = minutes and rate = per-minute, or convert to hours. Be consistent with the quote.