Should usage be a line item or only in Notes?

Put a short usage line on the invoice (so AP sees it) and the full clause in Notes. If usage is a large part of the fee, give it its own amount.

Can I invoice a second shooter through Kitebill?

Yes as a line. You still need your own agreement with that shooter. The PDF is not their contract.

Do I need Pro for a photographer invoice?

No. The generator and free plan print the same invoice layout. Pro is for more clients/invoices, expenses, CSV export and logo.

Photographer invoice template (shoots, licenses, travel)

A photography invoice is not a generic service bill. Clients need to see which shoot, which usage, and which extras they already approved — otherwise AP holds the PDF.

What belongs on a photographer invoice

Shoot name and date matching the contract ("Acme product stills — 12 Oct, studio A").
Deliverables: edited count, file type (JPEG, RAW, TIFF), gallery URL if you host one.
Usage / license: web + social, print, billboard, time-limited, exclusive vs non-exclusive. Put the exact wording from the booking, not a slogan.
Who is billed: the legal company, not the art director's nickname.
How to pay: IBAN, Wise, Payoneer or the studio account the client already uses.

Line items that match how shoots actually run

Job type	Example lines	Tip
Portrait / headshot	2-hour studio session · 15 retouched selects · online gallery 30 days	Cap included retouches; extra retouches as their own line.
Wedding / event	8-hour coverage · second shooter · highlight set · USB / cloud delivery	Invoice the booking fee first; balance after the event.
Product / e-commerce	24 SKUs on white · 3 hero lifestyle · colour-accurate exports	Per-SKU rate is easier for the client to audit than a lump "product shoot".
Commercial / campaign	Day rate · usage (web 12 months, territory) · talent/styling if you hired them	Usage is often worth more than the day rate. Never bury it in Notes only.

Sample photographer invoice layout in Kitebill

Deposits, kill fees and extras

Booking retainer: invoice 30–50% when the date is held. Mark it clearly as a deposit against the job, not a random "fee".
Kill / postponement: if the client cancels after you turned down other work, bill the contracted kill fee on its own invoice with the clause you both signed.
Travel: mileage or flights + hotel as separate lines so the client can code expenses differently from creative fees.
Second shooter / assistant / makeup: either pass-through (same amount you paid) or a marked-up production line — say which.
Prints and albums: quantity, paper, and whether shipping is included.

Licensing notes that prevent arguments later

If the client later wants a billboard, a new territory, or perpetual use, that is a new invoice, not a "quick extra". Write the original usage on the first PDF so the second invoice has something to point at. Kitebill is a PDF and record tool — it does not generate a legal license for you.

Overseas clients and currencies

Quote the currency in the booking. If you are paid through Payoneer or a marketplace, record the rate and fees in the app so your dashboard matches the payout, not the PDF total. See multi-currency invoices.

Make one now

Open the free generator (no account).
Set currency, From / Bill to, shoot lines, usage in Notes, and payment instructions.
Print or Save as PDF. Keep repeat clients in the app and duplicate next time.

Free plan: 3 clients and 10 invoices. Pro is US$29 once for unlimited use, expenses, CSV export and your logo. Kitebill is not a model-release vault or a stock-licensing portal.