Translator & interpreter invoice template

Fields that prevent payment holds

• Language pair: EN→AR, UR→EN, etc., matching the PO.
• Unit and count: 4,200 source words · 18 pages · 3 interpreting hours.
• Rate basis: per source word, per target word, per page, or hourly — say which.
• Job / PO reference the agency already issued.
• Delivery date and whether rush applied.

Line-item patterns

Job type	Example lines	Tip
Document translation	EN→UR legal brief · 3,100 source words @ rate	Attach or reference the word-count method (Trados, memoQ, Word).
Certified / sworn	Translation + certification stamp · courier	Certification as its own line so AP can code it.
Rush	48-hour rush surcharge (25%)	Only if the PO approved rush; put % or flat fee in Notes too.
Interpreting	Consecutive interpreting 09:00–12:00 · travel	Minimum hours and cancellation policy in Notes.

Bilingual labels

If your client wants Arabic or Urdu headings on the PDF itself, use EN+AR or EN+UR in the generator or app. See bilingual EN+AR and EN+UR.

Agencies vs direct clients

• Agency PO: copy their PO number into the invoice number field suffix or Notes so remittance advice matches.
• Direct client: include your tax ID if they need it for withholding; put IBAN/Payoneer clearly.
• Multi-file jobs: either one line per file with word counts, or one roll-up line plus a file list in Notes.

Discounts and TM matches

If you gave a fuzzy-match discount, show the full rate and the discount amount separately so the agency can audit. Kitebill has a discount field for a single amount; for complex TM grids, summarize in Notes and attach the CAT report to the email.

Make one now

1. Open the generator; set currency and language pair in the description.
2. Put word count and rate on separate clear lines.
3. Save agency contacts in the app for next month.

Free tier available. Pro US$29 once. Kitebill is not a CAT tool or TMS.