KitebillPayout fee and exchange rate calculator
Invoiced 1,000 dollars and wondering why less arrived? Enter the invoice, the fees taken along the way and the exchange rate you got. You see what lands in your own account, what each step cost, the rate you really got after every fee, and the numbers to record. Or flip it: what should you invoice to receive a set amount?
How the numbers work
- Platform fee = invoice × fee% + fixed. What's left goes to your payment provider.
- Provider fee = what's left × fee% + fixed. The rest is what arrives in your provider account, still in the invoice currency.
- Conversion: that amount × the rate you got, then minus any fixed bank charge in your currency = what lands in your account.
- Fees (for your records) = platform + provider fees converted at your rate, plus bank charges. Effective rate = what landed ÷ the invoice amount. You keep = what landed ÷ (invoice × mid-market rate, or your rate if you leave it empty).
- What should I invoice? runs the same steps backwards and rounds up to the next cent, so you land on or just above your target.
Example on this page (made-up fees): USD 1,000 − 10% = 900 − 1% = 891 × 278.40 = PKR 248,054.40. Fees are USD 109 = PKR 30,345.60. At the 280.00 mid-market rate, the 891 dollars would be PKR 249,480, so the rate cost about PKR 1,425.60 more. You keep 88.59% of the invoice's value. To receive PKR 280,000 with the same fees, invoice USD 1,128.79.
Where to find your real fees
Fees depend on the provider, your country, the currency and your account type, and they change. Look them up on the provider's own page, and check the fee shown before you confirm each withdrawal:
- Payoneer pricing. Payoneer says the fees that apply to you are in the Fees section of your account.
- Wise pricing
- PayPal business fees
- Your marketplace's help centre for its service fee, and your bank for incoming wire or landing charges.
Ways to keep more of each invoice
- Agree who pays transfer fees before you start, and write it on the invoice. For bank wires, ask the client to send with charges OUR (sender pays) rather than SHA or BEN.
- Price the fees in. If your fees take about 10%, a rate that ignores them is a 10% pay cut. The free freelance rate calculator grosses your rate up for fees.
- Compare the rate, not just the fee. A "free" conversion at a poor rate can cost more than a visible fee at the mid-market rate. Note both on the day you withdraw.
- Fixed fees favour fewer, larger withdrawals if your provider charges a flat amount per withdrawal (the money waits longer, though).
This page does arithmetic only. It is not financial or tax advice.
Record what actually arrived
The free Kitebill app has the same three fields on every paid invoice: Exchange rate, Amount received and Fees. Fill them from the "For your records" line above, and your dashboard shows income and fees in your own currency, the way your bank account sees them, across USD, EUR, AED or any other currency. Your data stays in your browser. Free for 3 clients and 10 invoices; Pro is US$29 once.